Tag: Faxing

Reasons Faxing is Important to Businesses

Maybe you have not sent a fax in the recent past. You are probably accustomed to sending any digital document you have through a multi-function printer or by email as an attachment. Most people believe that fax is dead. However, recent studies have shown that faxing is growing at a higher rate. It is estimated that over 100 billion faxes are sent around the world each year. Moreover, the faxing industry is likely to grow at a rate of 15%.

What is the need for sending a fax when there are several alternatives, such as cloud-based shared folders, IoT technologies, and FTP? If you need to refinance your house and provide legal documents on behalf of your small business or enterprise, you need faxing. Many other reasons mean that faxing is not going away anytime soon. The following are some reasons why faxing will continue to be crucial for businesses as a mode of document conveyance.

Technology

With the emergence of cloud services, there has been a huge shift in how consumers and businesses share and consume information. For instance, the evolution of cloud-based services as resulted in “anywhere, anytime” usage model where documents, data, and music sharing are done through internet-connected devices. According to https://googleonlinefax.com/google-drive/, faxing has not been left behind. Online faxing is easier as sending and receiving an email.

Global Reach

Faxing is still regarded as a legal means of business communications across the world. That explains why a lot of businesses are now adapting to a cloud-based fax model that simplifies the existing workflows with the internet-based faxing. The good thing about this approach is that it eliminates the need for maintaining fax servers, maintenance agreements, and telco lines.

Audit and Delivery Confirmation

Maybe your business is in a highly regulated sector such as finance, legal, or healthcare. In such a case, you know the implications that come with compliance issues. Unlike mobile or email text messaging, with online faxing, those receiving the fax should acknowledge that they have received the document successfully. In this case, the notification acts as proof that the document has been delivered successfully.

Secure

You should note that modern fax providers allow transmission of documents through TLS encryption protocol. In this way, you can have peace of mind knowing that your documents are secure. In addition, as an extra layer of security, the documents are stored in encrypted cloud networks.…

Read More

Google Faxing – Why should you embrace its features and benefits

Given how the Internet and other digital technologies have evolved, we can safely ditch our fax machines and start using a much more convenient and faster way of communicating. Of course, we are referring to Google fax, or the ability to send and receive fax via your Gmail address. This relatively new technology can be accessed by almost anyone, as it is quite affordable. Lately, you can send a Google fax for free as well. Since Google faxing is so accessible, it can help pretty much everyone, from large business owners to ordinary housewives.

The basics

In order to use Google fax, first, you will have to find an email fax service. This service will provide you with a virtual fax number that needs to be attached to your Google mail address. This way, all the incoming faxes will be automatically placed in your inbox. Even though these services can work perfectly well with various email service providers, going with Gmail would be your best option. This is because Google not only offers excellent categorizing and sorting features but also provides you with an access to Google Drive, where you can utilize cloud technology in order to retrieve your documents directly and store faxes.

All-digital

LaptopWhen you create your account, you will be given a fax number, for free, as a part of the service. Since this number is digital, you can immediately start using it, without having to deal with complex physical setups and arduous installations. When choosing a number, you can opt for a toll-free number or a local one. This choice usually depends on the availability of numbers in your local area.

Excellent features and functions

Thanks to the implementation of new digital technologies. Google faxing offers much more features and functions, as opposed to standard faxing. For example, you can use your web dashboard to easily and almost instantly schedule your faxes. This can be very useful if you have a very busy schedule and cannot stay in your office, or use your computer.

Also, there is also the “broadcasting” feature, which allows you to send a fax to multiple receivers simultaneously, without having to waste time sending the fax to every single individual. The process itself is no different than sending a standard email. All you have to do is add the numbers of the receivers to the CC field and send the fax. Not too long ago, people had to hire special services for this, but nowadays, we can do it in a matter of seconds and for free.

Smartphone integration

bundle of cash graphicLast, but not least. Another great feature of Google faxing is the ability to integrate it with your smartphone. These days, you can easily find a plethora of smartphone apps, which allow you to enjoy the majority of Google fax services. With these applications, you can instantly receive notifications of incoming faxes. As well as view and forward them. You can also compose new fax documents or sign them electronically.

With all this in mind, it is no wonder why many have started using Google faxing. From ordinary people to business managers and CEOs, everyone can easily afford and benefit from these. This is a 100% secure and reliable technology that makes communication more effective and easier than ever before. If you haven’t started using it, now is definitely the time.…

Read More